Use 1-inch margins for the top, sides and bottom. Underneath your name, enter your rank. Sign your name above your typed full name in black ink only.
Close the memorandum by pressing "Enter" five times and with the tab button set on the default setting, press "Tab" six times. If you use sub-paragraphs, you must use at least two.
Write in an informal tone with one- and two-syllable words. Type the date four lines below the heading. The date must be formatted as a numbered day of the month, the abbreviated name of the month and a two-digit year or as a numbered day of the month, the full name of month and a four-digit year.
Underneath your rank, enter your position in title case. The Army sets high standards and provides specific guidelines for non-ambiguous, clear writing in Army Regulation"Preparing and Managing Correspondence. Make sure your text is left justified.
The template policy is reflected in Army Regulation You can also choose to download a letterhead template see Resources. You will need to unzip or extract the file after download.
Print on both sides of the paper if the letter is longer than one page. Use active voice and concise, organized sentences. Cite this Article A tool to create a citation to reference this article Cite this Article.
Letter sub-paragraphs alphabetically and indent four spaces. Press "Enter" three times, and start the body of the memorandum with a short, concise, to-the-point sentence, followed by the main idea or the reason for writing.
Press "Enter," and type the department or unit you are serving. Tip Capitalize all ranks and positions. Take the time and effort to produce quality memorandums that get critical information to your recipients quickly and competently. Change your font to non-bold lowercase point Times Roman font, and make sure your text is right justified.
Continue to type the entire heading in capital letters. Use abbreviations and brevity codes authorized in AR Do not use periods after abbreviated words in an address. Press "Enter," and type the address of your unit or department using the nine-digit ZIP code.
Once you have completed the heading, save the file to your hard drive as is. Enter your full name in all capital letters. Include title, date and number for publications.
Do not use memorandums for corresponding with the families of military personnel or private businesses. Any references need to be listed in the first paragraph. The format for dates must remain the same throughout the memorandum.
An Army memorandum should allow for rapid reading and be free of grammatical and mechanical errors. Number paragraphs if you have more than one.
Paragraphs should not be more than 10 sentences. The template has the seal of the Army and the appropriate point Times Roman font setting.
Place two spaces after the number or letter header. Number or letter the second and third sub-paragraphs in parentheses, and indent eight spaces. For correspondence references, state the type, origin, office representation, date and the subject of the correspondence.
Sentences are to be short and not wordy.Jul 08, · Policies, Memos and Regulations. Adjutant General. Equal Opportunity.
Accommodation Religious Practices, EO Policy Letter, TRADOC Memo, dtd 22 Dec 05 ; Prevention of Sexual Harassment, TRADOC Memo. Jul 13, · Title: Secretary of the Army Memorandum - Army Deployment Period Policy Date: August Download: Click image or here to download memo.
– Water & Sanitation Infrastructure Planning Spring Writing effective policy memos What is a policy memo? A policy memo is a document that provides analysis and/or recommendations for a particular.
Sep 17, · Expert Reviewed. How to Write a Memo. Five Parts: Sample Memos Writing the Memo’s Heading Writing the Body of the Memo Finalizing the Memo Using Memo Templates Community Q&A Memos are a great way to communicate big decisions or policy changes to your employees or colleagues%().
Policy memo writing assignments are intended to promote the following learning outcomes: Help students learn how to write academically rigorous, persuasive papers about a specific “real-world” issue; Learn how to choose and craft a document’s content based on the needs of a particular audience [rather than for a general readership].
Management Preparing and Managing Correspondence Headquarters Department of the Army Washington, DC 17 May Preparing and Managing Correspondence *Army Regulation 25–50 Effective 17 June The Army Writing Style, page 6 Standards for Army writing † 1–Download